Some Extra Notes for Parents
North Carolina Adventure 2024
These notes must be read before submitting the application.
If a participant becomes ill or injured, the leaders will do whatever is necessary to preserve the participant’s health and safety including, without limitation, obtaining medical treatment at parents’ expense. This could include transporting the participant back to his home for medical reasons. Parents agree to pay or reimburse any extra expenses incurred on the participant’s behalf. Trip insurance is available from private companies that could cover special travel arrangements and medical care.
Please let us know if there are any medical, emotional, or educational conditions that would necessitate special consideration and care during the trip. A “permission to treat” form will be required as is a “release of liability.” There will be some activities through outside vendors such as zip lines, equine outfitters, etc. that will also require waivers. All forms will be sent to you in early spring.
More You Should Know
There's a lot to take in here, but please take the time to read this!
At this time, there is no Covid vaccination requirement. However, should circumstances change and we're facing another similar situation...but the trip is allowed to go as planned as long as participants are fully vaccinated, your son will need to comply. We don't anticipate any issue with this, but stranger things have happened.
Is the trips goes, failure to have these vaccines (if there are new requirements) will not forgive the deposit or fee if your son cancels after April 5, 2024. It might be required that your son bring his original Covid vaccination record card if we find out that vendors will require this. Again, as of January 2024 - we're not anticipating any issues.
We cannot be responsible for events beyond our control, including, without limitation, mechanical issues causing a delay, acts of nature, war, strikes, or government restrictions. This includes pandemics or other such world-wide or national emergencies that we can't imagine at this time. We are not responsible for loss or damage to luggage or any other personal belongings including cash.
Please note that the director, Mark Levin, can't personally cover losses if we have to cancel this trip because of unforeseen circumstances. With the pandemic of 2020 we were lucky in that all our vendors refunded all the money we had paid for reservations, etc and parents didn't lose any funds. That cannot be guaranteed for this trip. Many vendors are hesitant to take groups because they're afraid of late cancellations of a group. In the event that the trip has to be canceled because of circumstances out of our control, we will refund every cent we can get back from vendors. But signing up your son for this trip means you understand and agree that the amount we can't recover could be lost. We've never had to include a statement like this before, but the Covid pandemic has changed things.
We want to be fair about refunds and do understand that things happen to change plans. Our program this year is especially set to have a small enrollment, about half the usual number. For this reason, it's hard to refund money unless a boy is accepted from a waitlist. No matter what, some of the refund will never be refunded including the $200 deposit (even if the trip has to be canceled for reasons out of our control). This is because the director will have already spent money and time that can't be recouped. This includes fees paid to vendors (the motel, activities, etc.) that might be non-refundable. These days vendors are asking for non-refundable payments up front based on their losses with groups in the past, especially from pandemic related.
We brag about the behavior of our boys. In fact, it's our promise of good kids and behavior that gets us rooms in certain hotels. We've been turned down in some hotels in the past because they've experienced bad luck with kid groups. We are out to change that perception.
Students are expected to obey all regulations and rules and codes of conduct that might be set by the places we visit, the local culture, or by the trip leaders. We have the right to send home with notice to parent or guardian, at parents’ expense, and without escort, any participant who does not adhere to the rules and regulations, or who infringes upon others’ enjoyment of the trip.
If your son has any bullying tendencies, we are not in a position to have him in the program. Our programs have small enrollment and just one boy can upset the entire balance. Bullying is one of those behaviors we cannot tolerate. As a private program, we have the right to exclude anyone we feel will take away from the positive experience of the other participants including the leaders. We might ask parents to give us names and contact information of your son's teachers (or other youth group leaders) so that we can make sure your son is a good fit for our program.
A Note About Lodging:
We plan on having a single bed for each boy each night. Many rooms will house only two boys. There might be some rooms where we'll bunk three boys in two queen beds and a sleeper sofa or on a rollaway. That is our plan, but sometimes a hotel has to switch things around at the last moment. That could mean your son and a same-age friend might have to share a bed for a night or two. (This has not happened in several years, but we mention it just in case.)
If your son is uncomfortable sharing a bed with a friend, he can bring a summer-weight sleeping bag (stuffed into its own sack) to use in the room. (There’s more space on a queen-sized bed for two than in a typical two-person backpacking tent!) The sleeping bag should be packed inside the boy’s luggage. It is possible to request a private room for just one boy. These are often not available and will come at a premium extra price as set by the motel/hotel.
For more information about our programs in general, check out our Frequently Asked Questions page.